Resources
The State Electronics Challenge provided state, tribal, regional, and local government, and schools, colleges and universities, and non-profit organizations with resources and tools to "green" their electronics—from purchasing, through use and end-of-life.
General Policies & Planning
-
Sample Resolution to Participate in the State Electronics Challenge
Some entities launch a new initiative by adopting a resolution to participate in the Challenge. This sample resolution for committing to join the program can be used by any organization seeking to endorse or join the State Electronics Challenge.
- Green IT in Enterprise Practices: The Essential Role of the State CIO
This 2008 report by the National Association of State Chief Information Offers looks at how state CIOs can shape and promote green IT practices and policies. Numerous case examples illustrate the successful implementation of green IT initiatives in state agencies.
-
EPA Region 8 Standard Operating Procedure For IT Asset Management (Word) (PDF)
This document provides a detailed map of the process by which information technology (IT) assets can be managed throughout their lifecycle; from purchasing to recycling.
- Purchasing Planning Checklist
This checklist outlines questions to consider throughout the purchasing process and can assist you with the process of purchasing environmentally preferable electronic products and services.
-
Total Cost of Ownership
Total Cost of Ownership (TCO) modeling is a tool for systematically considering all of the costs related to an information technology (IT) management decision. TCO includes direct and indirect costs incurred throughout the lifecycle, including purchasing, use, and end-of-life management. The U.S. EPA developed the following resources for Partners in the Federal Electronics Challenge that may be useful for SEC Partners.
- Total Cost of Ownership (TCO) Guidance
This document provides an overview of TCO modeling and guidance on how to use TCO to make purchasing decisions for information technology products.
- Total Cost of Ownership Calculator Tool (Microsoft Excel)
(Scroll down to Total Cost of Ownership Modeling on the EPA page.)
The TCO Calculator allows you to compare the costs of different options for the lifecycle management of IT equipment with an emphasis on decisions that may have an environmental impact. The TCO Calculator uses a Microsoft Excel Spreadsheet format.
- Integrating Environmental Attributes into Leasing
This document explains the different types of leasing arrangements and how they may help your organization procure "greener" electronic equipment, extend the product lifecycle, and ensure proper management of equipment at the end-of-life.
-
Partner Case Study: Maine State Government
In December 2007, Maine State Government became one of the first Partners in the State Electronics Challenge (SEC). SEC program implementation in Maine was particularly notable because it involved all departments in state government, resulting in far-reaching and sustainable changes. Representatives from the Office of Information Technology (IT), Purchasing, Surplus, the Department of Environmental Protection, and the State Planning Office collaborated to make this effort a success. In 2008, Maine was awarded silver-level recognition for its work in computer equipment purchasing and end-of-life management.
[top]
Green Purchasing using EPEAT®(Electronic Product Environmental Assessment Tool)
Electronic products with EPEAT designations meet high standards for environmental performance, and are, by definition, ENERGY STAR® qualified. EPEAT designations are available for computers, monitors, and notebook computers; copiers, printers, and multifunction devices; and televisions. The following resources provide information on EPEAT and how to identify and specify EPEAT registered products. There is sample procurement language for computers/displays as well as for imaging equipment. Sample policy language is also available.
Imaging Equipment – Green Procurement Webinar The Responsible Purchasing Network (RPN) organized an in-depth webinar to discuss the issues associated with the green procurement of imaging equipment. A recording of the complete webinar is available. The individual PowerPoint presentations are also available.
- Purchasing EPEAT® registered products is as easy as 1-2-3. This simple tutorial will lead you through the steps.
- EPEAT Product Registry
The EPEAT website provides a searchable database for purchasers to identify environmentally preferable products, including computers, monitors, and notebook computers, copiers, printers, and multifunction devices, and televisions.
- EPEAT Fact Sheet
This fact sheet provides a concise overview of EPEAT.
- Green Electronics Council Endorsement of SEC
The SEC has received an endorsement from the Green Electronics Council (GEC) a national organization dedicated to partnerships with the electronics industry and other interested stakeholders to implement market-driven systems to recognize and reward environmentally preferable electronic products. The GEC hosts the Electronic Product Environmental Assessment Tool (EPEAT).
[top]
Power Management of Office Equipment
- Saving Energy with Office Equipment: A Best Practices Resource Guide.
This guide offers practical, actionable tips for saving energy with computers and computing equipment, as well as peripherals and imaging equipment. It reviews the biggest opportunities, explains them in layman's terms, and provides practical tips for leading an initiative to increase IT energy efficiency.
- Power Management - Practical Things You Can Do to Save Energy
This PowerPoint provides practical information on how to activate energy savings features on computers and monitors within an organization. The presentation also documents the potential return on investments of executing power management.
- Plug Load Control in Federal Office Buildings
This report by the U.S. Government Services Administration (GSA), the organization that manages federal facilities, summarizes the results of several strategies to reduce “plug loads” within offices. Desk-based and other office electronics plugged into sockets can draw energy 24/7, and account for about 25% of office electricity. This report and the companion summary of findings demonstrate how power strips can reduce plug loads at workstations by 26%, even when advanced power management was already in place, and nearly 50% in printer rooms and kitchens.
-
Power Management: Strategies for Energy-Efficient Use of Computers & Other Plug-Load Equipment
This presentation discusses energy efficiency strategies that were implemented in a variety of office and educational settings for a wide range of devices, including water coolers, vending machines, and imaging equipment, and the cost and energy results of the pilot.
-
Power Management - Partner Successes and Challenges
These presentations highlight examples of power management strategies and systems by Challenge Partners.
- CSCI Power Management System Design Guide
The Climate Savers Computing Power Management System Design Guide is a reference document about how to build energy‐efficient, power-managed client platforms. The guide presents guidelines and recommendations to achieve Standby (S3) state reliability, while reducing Standby, Resume, and Sleep latencies resulting in positive user experiences.
- Power Management Promotional Poster
The State Electronics Challenge has a poster available for download that can be customized and posted to educate employees about powering down computers at the end of each day: Power Down (PPT).
- ENERGY STAR® Power Management Website
Learn how computer power management, or “sleep” features can save as much as $75 per system annually. Instructions, software, savings calculators, and other resources are available on the website.
-
Answers to Frequent Questions: "Enabling" ENERGY STAR® Features and Power Management
This document, developed by the Federal Electronics Challenge, provides basic tips on "enabling" ENERGY STAR features on computers and power management settings. A Sample Policy and Guidance Language for Power Management and Powering Down is available.
-
Strategies for Energy-Efficient Use of Computers and Other Plug-Load Equipment
This PowerPoint presentation by the New York State Energy and Resource Development Authority (NYSERDA) was presented on a SEC Partner-only webinar. It provides an excellent introduction to power consumption and energy efficiency strategies for computers and other office equipment. Case studies illustrate cost savings opportunities for different equipment types found in offices, universities, and school districts.
[top]
Power Management Policies & Standard Operating Procedures
[top]
Data Center Energy Efficiency
[top]
Reducing Paper Use
Policies & Programs
- The Association for the Advancement of Sustainability in Higher Education (AASHE) has published a new resource - Ditching Desktop Printers Guide: A Behavior Change Guide to Cutting Paper Use, Energy Consumption and Costs - written in collaboration with Root Solutions. This how-to guide was created to help sustainability professionals lead printer consolidation efforts to save paper, reduce costs, and improve security. As institutions are re-evaluating business practices, this publication provides a great opportunity to examine ways to transform with sustainability in mind.
-
EPA Region 8 Standard Operating Procedure (SOP) For Network Common Use Printer Settings & Paper Consumption Reporting (Word) (PDF)
This document provides a detailed model for a standardized process to address the use of duplex printing and copying, and the subsequent data collection for reporting network common printer paper consumption.
- Acceptable Use Guidelines for Printers – Policy
This document sets forth EPA Region 8 policy for responsible management of desktop printers and establishes criteria for the purchase of new desktop printers.
- Memo Regarding Removing Desktop Inkjet Printer
-
Memo from the EPA Region 6, Acting Regional Administrator, explaining the decision to remove excess desktop inkjet printers.
[top]
Strategies for Reducing Paper Consumption
[top]
Case Studies
- Case Study – Electronics Stewardship Policy (Word)
The U.S. Environmental Protection Agency (EPA), Region 6 analyzed the environmental and financial impact of printers and developed and implemented a strategy for printing management that resulted in significant environmental and financial benefits.
- The Responsible Purchasing Network has developed two case studies that report on power management and decreased paper usage in office settings:
- Law Office
- Illinois Department of Children and Family Services
[top]
Educational Posters
[top]
SEC Partner-only Webinars on Printer Management
[top]
General Paper Resources
- Environmental Paper Network
This website provides educational materials and tools for evaluating and reducing paper use, and purchasing environmentally preferable paper.
- Environmental Benefits Paper Calculator
- Paper Standards Comparison Chart
The Responsible Purchasing Network (RPN) has developed a Paper Standards Comparison Chart about paper eco-labels. There are currently over 300 unique eco‐labels that certify many different types of products. RPN created this Paper Standards Comparison Chart to reduce the confusion associated with environmentally preferable paper and allow purchasers to better understand the characteristics of relevant eco‐labels. The chart focuses on helping purchasers identify labels that directly address the environmental attributes of paper and paper production.
[top]
Extending Product Life
- Extending the Life of Electronic Equipment
This resource developed by the Federal Electronics Challenge provides guidance on extending the life of electronic equipment.
- PowerPoint Presentation about extending the life of electronic equipment.
- Keeping Old Computers Alive
This article by TechSoup provides tips on increasing the useful life of computers by performing simple tasks such as removing unnecessary software, keeping anti-virus and anti-spyware programs up to date, and upgrading hardware.
[top]
Reuse & Donation
There may be useful life left in your unwanted equipment. Reuse and donation programs help put useful equipment into the hands of organizations and individuals that can use them.
- Where Can I Donate Computers and Cell Phones?
This U.S.EPA site provides links to organizations that provide reuse services or link donors and recipient organizations.
- Sample Instructions to Recipients of Donated Equipment
This document, authored by the Federal Electronics Challenge, provides an example of the type of instructions that an organization might provide to the recipient of its equipment.
[top]
Recycling
Electronics contain reusable materials as well as hazardous components that may pose a threat to the environment and human health if not disposed of properly. Ensuring responsible electronics recycling is good for the environment and your facility. The following resources will help you develop a recycling program and to select a reputable electronics recycler.
- Third Party Certification of Electronics Recyclers
-
The SEC end-of-life program requirements call for the use of a recycler that has achieved third-party certification to the Responsible Recycling Practices (R2), the e-Stewards Standard for Responsible Recycling and Reuse of Electronic Equipment®, or R2/RIOS. This document explains what third-party certification means, and provides links to finding recyclers that have achieved certification.
-
Responsible Recycling Demo E Scrap Processing & Why Certification Matters (Video)
This is a recording of an SEC Partner-only webinar. Be advised this is a large file and will take several minutes to download.
- Several Partner-only webinars have discussed certification and of end-of-life requirements under the Challenge:
[top]
Media Sanitization
-
Media Sanitization Considerations for End-of-Life Electronics
This resource, developed by the Federal Electronics Challenge, discusses media sanitization options, including NIST recommendations based on security categorization and destination.
-
NIST Guidelines for Media Sanitization
The National Institute for Standards & Technology (NIST) provides recommendations for computer security, including media sanitization in its publication SP 800-88.
[top]
Electronics Environmental Benefits Calculator
[top]